Privacy Policy

Effective Date: 26.05.2025

Data controller:

Ciak Karol – Visual Flare Studio

Rue du Bauloy 83, 1340 Ottignies, Belgium

Company number: 0784.400.693

E-mail: info@visual-flare.studio

Illustration representing data privacy and security

1. Introduction

At Visual Flare Studio, we respect your privacy. This Privacy Policy explains how we collect, use, and protect your personal data. We comply with the General Data Protection Regulation (GDPR) and Belgian privacy laws.

2. Data We Collect

  • Contact details: name, email address, etc.
  • Message content from our contact form
  • Website usage data via Google Analytics — only if you have accepted analytics cookies
  • Cookies – see our Cookie Policy

3. How We Use Your Data

We process your data to:

  • Respond to contact inquiries
  • Improve our services and website
  • Monitor website traffic
  • Conduct future marketing (only with consent)

4. Legal Basis

Depending on the purpose, we process your data based on:

  • Our legitimate interest – responding to your contact requests, keeping the site secure, and improving it
  • Your consent – analytics cookies (Google Analytics) and marketing activities, which you can accept, refuse, or withdraw at any time via our cookie manager
  • Our legal obligations – where required by law

5. Data Retention

We retain your data only as long as necessary:

  • Contact form data: max 12 months
  • Analytics data: per Google retention policy
  • Cookies: as defined in our cookie policy

6. Sharing of Data

We do not sell your data. We may share data with trusted providers (e.g. Google, email services), under GDPR-compliant agreements.

7. International Transfers

Data may be processed outside the EU via third-party tools, with safeguards such as Standard Contractual Clauses.

8. Your Rights

As a data subject, you have the right to:

  • Access, correct or delete your data
  • Object to or restrict processing
  • Withdraw your consent at any time
  • File a complaint with the Data Protection Authority

🇧🇪 Belgian Data Protection Authority:
https://www.gegevensbeschermingsautoriteit.be/

9. Security

We take data protection seriously and use measures like HTTPS, access control, and best practices for data handling.

10. Updates

We may update this policy. The current version is always available on our website.